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10 Jun 2021

Permanent Vacancy for Unemployed and Skilled Executive Assistant Wanted Urgently

TB HIV Care – Posted by JobLink24 Western Cape, South Africa

Vacancy for Unemployed and Skilled Executive

Job Description

Vacancy for Unemployed and Skilled Executive Assistant Wanted Urgently

Location: Western Cape, Gauteng, South Africa

Job Type: Permanent

Company/Employer: TB HIV Care

Job Title: Executive Assistant

Closing Date: 2021/06/17

Reference Number: TBH210607-3

 

Job Description

Our Client is urgently looking for a skilled Executive Assistant to join the team urgently.

Key Requirements   

  • Must have degree or diploma in Clinical field, Office/Business Administration or equivalent qualification.
  • Must have two to three years experience in coordinating a project/programme/functional area, preferably within the clinical/research environment or within a similar role; or equivalent combination of education and experience.
  • Must have minimum of 5 years overall work experience.
  • Must have valid code 08 driver’s license; Occasional travel may be required
  • Fraxion; SharePoint; TEAMS; Zoom; MS Office

Duties and Responsibilities  

 Coordination, analyses, document and systems development

  • To develop advanced digital and functional systems to enhance effectiveness and productivity of CPO line function
  • To conduct research on topical themes to assist the CPO in strategic and operational planning
  • To support processes related to the review of clinical policies and assist in drafting organizational SOPs, job aids and templates, aligned to policies and programmatic implementation
  • To prepare high level reports and other documentation, by assisting with sourcing and analyzing information
  • To provide similar ad hoc administrative support to Monitoring and Evaluation Departmental manager, as required

Administration

  • To process managers’ correspondence and prepares drafts, edits and formats letters and documents; collects and analyses information; initiates communications
  • To file and administer documents relating to programmatic information including those pertaining to funders, sub-awardees and governmental stakeholders

Meetings

  • To attend and monitor urgent enquiries and issues
  • To provide comprehensive support to meetings, including preparing minutes of meetings, transcription and dictation
  • To coordinate CPOs diary

Travel

  • To coordinate CPO’s travel

Skills and Competencies      

  • Must have good communication skills
  • Must have excellent report writing ability
  • Must have problem solving skills
  • Must have innovation skills
  • Must have planning and organizing skills

Vacancy for Unemployed and Skilled Executive Assistant Wanted Urgently

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Job expires in 3 days.

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