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8 Jun 2021

Permanent Vacancy for Unemployed and Skilled Document Controller Wanted Urgently

Keystone Project Recruitment – Posted by JobLink24 Johannesburg, Gauteng, South Africa

Unemployed and Skilled Hybrid Sales Wanted Urgently

Job Description

Vacancy for Unemployed and Skilled Document Controller Wanted Urgently

Location: Johannesburg, South Africa

Job Type: Permanent

Company/Employer: Keystone Project Recruitment

Job Title: Document Controller

Closing Date: 22 June 2021


Job Description

Our Client is urgently looking for a skilled Document Controller to join the team urgently.

Duties and Responsibilities:

  • To provide general administrative support service for the project.
  • To ensure all project correspondence and other co-ordination documents (e.g. minutes, presentations) are captured on SharePoint and distributed as required to the Project Team
  • To maintain hard-copy files of any original documentation as required, aligned with the electronic filing of documentation on SharePoint.
  • To maintain the standard document control processes and tools at the project level, implementing a Project Document Management Plan, aligned with the overall requirements of the Document Management Function.
  • To ensure all project personnel are appropriately trained in the document control processes and the project document management system and have appropriate permissions and access rights.
  • To maintain and accurately update information in the electronic document management system, ensuring that all documentation, drawings, and specifications are up to date, at correct revision and with completed metadata, such that a complete ‘project record’ is held throughout each stage of the project.
  • To control all project documentation produced internally and externally, from the planned stage through review, approval, issue, distribution to handover and archiving.
  • To provide oversight of the transmittal process for issue of documents; distribute documents and comments according to the Project distribution matrix.
  • To provide detailed reports on document status to project management and expedite document development or reviews/approvals as required.
  • To ensure document management requirements are clearly defined to suppliers and contractors, with clear reporting on status as required.
  • To monitor workflows and all document control processes, undertake document audits and ensure any non-conformance is identified and addressed.
  • To ensure all documents and drawings are issued to clients plc at final revision as necessary at project close-out.
  • To ensure handover of information (e.g.,to Operations) and archiving of project documentation as appropriate at project stage close-out.
  • To perform any ‘adhoc’ administration/document control duties as required by the Project Manager and or Lead Document Controller.
  • Submittal of a document control & administrative report on a monthly basis or as required by the Assigned Project Manager(s) and Senior Document Controller.
  • To provide weekly reports on Document statuses.
  • To effectively organize and prioritise tasks in a manner that adequately allocates and divides time between various aspects of the work to ensure that sufficient support is given to the Project Manager.
  • Aptly and timeously handle all incoming (reading & screening) and outgoing correspondence pertaining to the documentation of the projects.
  • To provide direct output support to the Project Manager by compiling, assimilate, prepare all documents pertaining to the project and submit to Project Manager for processing.

Key Qualification:

  • Must have Grade 12 or equivalent qualification
  • Must have Relevant Administrator and Document Controller qualification
  • Must have formal business administration or project management qualification or relevant experience preferred

Required Skills:

  • Must have 5 years of working experience as a Project Document Controller in a Project environment
  • Must have proven knowledge of Document Management
  • Must have proven experience in administration of a Document Management system
  • Must have proven proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe
  • Must have proven proficiency in SharePoint
  • Must have accurate typing and document proofreading
  • Must have proven experience in team environments
  • Systems background would be an advantage
  • Must have convero experience would be an advantage

Required Personal Qualities:

  • Must be well organized and high attention to detail
  • Must have good communication skills
  • Must be highly motivated

Vacancy for Unemployed and Skilled Document Controller Wanted Urgently


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Job expires in 8 days.

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